Notes of 18th November 2010 Meeting

MANAGEMENT BOARD MEETING HELD ON THURSDAY, 18TH NOVEMBER 2010
 
Present:             Michael Mac – Chairman
                            Iain Graham – Chief Executive
                            Liz Edgar
                            Tim Forrest
                            Jane Twemlow
                            Clare Whitaker
 
In Attendance:  Julia Biddle (by invitation)
                            James Loffet (by invitation)
                            Lord Rowallan (by invitation)
                            Nicky Dobbins – Executive Assistant
 
Apologies:         Katrina Moore
 
Declarations of Interest Changes:
Tim Forrest now a Director of H&C TV Limited
Jane Twemlow – Partner of Twemlow Horsebox Services LLP
 
Iain Graham has organised a meeting with Ronan Corrigan, Chairman of Show Jumping Association of Ireland, to discuss various matters including pony measurement and other Areas that effect both organisations. 
 
A template for holding International Shows has been produced and is available from BS International Department.
 
South Western Showjumping Club have identified a new showground for their shows and have given dates to the Show Department. Clinton Devon Estates will also be running shows at their venue and have also identified dates to run shows in 2011 so members in the South West will benefit from an additional show centre. 
 
The following resolution was unanimously agreed and adopted by the Management Board:
“For the Board to adopt the rules of the Association, with the exception of rules 32 and 33, with effect from 1st January 2011, but to insert rules 32 and 33 in such form as the Executive Board requires prior to the publication of the Rules and Year Book for 2011”. 
 
Wright Hassall Solicitors to act as Scrutineers for the forthcoming Executive Board Election Count. Wright Hassall have offered this service free of charge to BS.
 
Ratification was given to the following competition series to take place during 2011/2012 season:
·         Blue Chip Winter Championships
·         Scope UK Qualifers 2011
·         Ballywalter Winter Pony Series
·         Jim and Jean Gillespie Qualifiers 2011
 
The Amanda Milward Series was agreed on the terms that the same rules are kept as in 2010 and qualifiers kept to the Midlands Region as opposed to countrywide. 
 
A proposal from Blair Castle is expected to be received regarding running a series in the North of England. 
 
Shared IT Project is now at the stage of signing a Heads of Agreement. 
 
Agreed BS had to go with the clean sport initiative and national rules to mirror those of the FEI.
 
Confidential Minutes and information will, in future, be sent in hard copy format only. 
 
From January 2011 all Board members will have an induction and be required to sign a code of conduct which will be monitored by the Chairman and CEO. Any breeches of the code of conduct will result in Wright Hassall being asked to deal with the individual. 
 
A letter of thanks to be sent from the Chairman and CEO to all past Committee members who have served on the various standing committees. 
 
Kate Robbins sadly passed away in August. Sue Wingrave and Mary Allison have now left the Association and none of the aforementioned positions have been filled. Staff have been working harder to cover the workload of those positions. 
 
Natasha Sewell, Development Officer, has taken on the Administration side of South East’s Regional Foundation Squad. 
 
Membership Categories and monthly direct debit for membership fees currently being looked at
 
Date of next Management Board Meeting: Wednesday, 1st December 2010. 

Afternote: The meeting on 1st December was cancelled due to the weather conditions and subsequently re-scheduled for 15th December 2010.