AGM

Notice is hereby given that the ANNUAL GENERAL MEETING of The British Show Jumping Association (Association) will be held on Wednesday, 31^st August 2011 in the Ingestre Suite, BS/Scope Festival, Staffordshire County Showground, Weston Road, Stafford, ST18 0BD at 1.00pm for the following purposes:

1. To receive the Chairman’s statement and Report of the Executive Board and the Audited Financial Statements for the year ended 31 December 2010. 

2. To reappoint the Auditors.

3. To authorise the Directors to agree the remuneration of the Auditors.

At the close of the formal business of the Annual General Meeting the following items will be dealt with:

4. To receive the names of those newly-elected to Honorary Life Membership and to make presentations. 

5. To receive suggestions from members.

CHARLES PURSER                                                          IAIN GRAHAM
COMPANY SECRETARY                                                 CHIEF EXECUTIVE

BRITISH SHOW JUMPING ASSOCIATION

National Agricultural Centre

Stoneleigh Park

Warwickshire

CV8 2LR

18^th July 2011

Notice is hereby given that the following documents are available on The British Show Jumping Association’s website on and from the date of this notice (Documents):

•  THE BRITISH SHOW JUMPING ASSOCIATION’S REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2010;
• PROXY FORM IN RELATION TO THE ANNUAL GENERAL MEETING ON 31 AUGUST 2011.

The website address to access the Documents is www.britishshowjumping.co.uk and the Documents are located at http://www.britishshowjumping.co.uk/page/AGM. The Documents may be accessed on the website by typing the link provided above.  If you do not have internet access and would like a hard copy of the Documents, please contact Nicky Dobbins, Executive Assistant at The British Show Jumping Association on +44 (0) 2476 698861.

Notes to the Notice of Annual General Meeting

General

1. Any questions on the formal business of the Annual General Meeting should be notified in writing to the Company Secretary at least seven clear days before the date fixed for the meeting so as to enable a full response to be given at the meeting. 

2. Any suggestions relevant to Item 5 above should preferably be notified in writing to the Chief Executive or Company Secretary at least seven clear days before the date fixed for the meeting.

Appointment of proxies

3. As a member of the Association, you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting.  To obtain a hard copy of the proxy form, please either (i) download the form from the Association’s website (details provided above); or (ii) apply in writing to Charles Graham Purser at National Agricultural Centre, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LR.  You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form.

4. A proxy does not need to be a member of the Association but must attend the Meeting to represent you. Details of how to appoint the Chairman of the Meeting or another person as your proxy using the proxy form are set out in the notes to the proxy form. If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy (not the Chairman) and give your instructions directly to them.

5. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.

Appointment of proxy using hard copy proxy form

6. The notes to the proxy form explain how to direct your proxy how to vote on each resolution or withhold their vote.

To appoint a proxy using the proxy form, the form (in hard copy) must be:

·         Completed, signed (with address inserted) in accordance with Articles 86 and 87;

·         sent or delivered (by post, courier or by hand only) to the Association at National Agricultural Centre, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LR (proxy forms sent by fax or email are not valid and will be disregarded); and

·         received by the Association at the above address no later than 24 hours before the time of the Meeting.

Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.

Changing proxy instructions

7. To change your proxy instructions simply submit a new proxy appointment using the methods set out above. Note that the cut-off time for receipt of proxy appointments (see above) also apply in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded.

Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact Charles Graham Purser at National Agricultural Centre, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LR.

If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.

Termination of proxy appointments

8. In order to revoke a proxy instruction you will need to inform the Association using the following method:

·         By sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to Charles Graham Purser at National Agricultural Centre, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LR.  Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.

The revocation notice must be received by the Association no later than 24 hours before the time of the Meeting.

If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.

Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

Communication

9. Except as provided above, members who have general queries about the Meeting should write to Charles Graham Purser at National Agricultural Centre, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2LR (no other methods of communication will be accepted).

You may not use any electronic address provided either:

·         in this notice of the Meeting; or

·         any related documents (including the proxy form),

to communicate with the Association for any purposes other than those expressly stated.